Check out our amazing toolkit that's packed with loads of useful documents to get you started on your fitness training business journey.
You can access and use them all online or even print them out to have a hard copy at your fingertips. It's your call!
Get ready to boost your business with these incredible resources. Enjoy!
- Reps Pre-Exercise Screening Form
- Fitness Testing Sheet
- Client Waiver
- Client Interview Form
- Client Trainer Agreement
- Programme Template
Watch
In the following video Personal Trainer Tash discusses some of the systems and processes she uses to enhance her business.
As a fitness instructor in New Zealand, it's crucial to understand the appropriate storage of confidential information. This includes any personal and medical information that your clients provide you with. It's important to keep this information safe and secure, both physically and digitally, to protect your clients' privacy and comply with legal obligations.
When storing physical documents, such as client forms or medical records, ensure they are kept in a locked cabinet or drawer. Similarly, any digital information should be stored on a password-protected computer or in a secure cloud-based system.
It's also important to limit access to confidential information to only those who require it. For example, only you as the fitness instructor, or any administrative staff, should have access to client records.
Remember that breaching client confidentiality can lead to serious legal consequences, as well as damage to your professional reputation. By following appropriate storage practices, you can help ensure the privacy and safety of your clients' personal information, and maintain a high level of professionalism in your role as a fitness instructor.
Each country has its own legislation governing good practices around document storage, Archives and Records Association of New Zealand outlines their Record Keeping Legislation for both paper and electronic-based documentation along with other various types of documentation such as financial records. The Securities Act 1978 states all records of an accounting nature should be kept for a minimum of seven years.
Archives New Zealand also outlines important information that pertains to how this information is stored, such as in a locked cabinet at a minimum of 150mm off the floor, with files being stored in an orderly manner and procedures in place for retrieving and handling files within. The guidelines also cover other vital information regarding documentation such as:
- Identification and accessibility
- Facilities
- Protection and preservation
- Privacy and security
- Shelving packaging
- Environmental control.
It's important to read these guidelines carefully, as not meeting them could lead to significant challenges, including potential legal issues.
